Supply Chain · Goods Receipt

The receipt that closes the purchase

A goods receipt note is where a purchase order turns into stock. The Final ERP receives against the PO line, inspects, captures lot and serial, and asks for the supplier invoice and e-way bill before the gate opens. The movement it posts is the only source of stock on hand.

In the product these pages live under Operations, in the Inventory and Stock section. An Operations page is coming. The story is told here because the receipt is the buyer's last step: it closes the PO line and opens the invoice match.

From truck to ledger

Five steps, each one a page under Operations, each one posting to the same ledger.

1
Expect it
An inbound expectation (ASN) records what the vendor says is on the way. For vendor-held stock, the partner confirms receipt and the GRN posts in your books.
2
Receive against the PO line
Pick the PO, pick the lines. Each line lands in the destination warehouse set on the PO. Quantity received is pegged to the line.
3
Inspect and capture
Inspection result, lot number and serials captured on the receipt. Rejected quantity does not enter stock.
4
Gate documents
Supplier invoice and e-way bill in separate mandatory slots, with invoice number, date and vehicle number. Extra documents as typed attachments.
5
Post and move on
The GRN is auto-numbered and posts a RECEIPT movement. Stock on hand updates, the invoice can match, and issues or transfers can draw on it.

One ledger, every balance

Receipts, issues and transfers are documents. Stock on hand is projected from the movements they post.

Inside the product

Goods Receipts (GRN)

Receive goods into stock with inspection and lot capture. Every GRN references a PO line unless the policy says otherwise, and subcontract receipts are exempt. The number is assigned by the server; the destination warehouse comes from the PO line.

PO line reference required by default (allowGrnWithoutPo off)
Inspection, lot and serial captured per line
Per-line destination warehouse from the PO

Gate documents and attachments

With requireGrnGateDocuments on, the supplier invoice and the e-way bill are two separate mandatory slots. Invoice number, invoice date and vehicle number sit beside them. Anything else, a weighbridge slip or a test certificate, goes in as a typed optional attachment, and the server enforces the rule.

Supplier invoice and e-way bill as separate required slots
Invoice number, date and vehicle number on the receipt
Typed optional attachments for everything else

Material Issues

Store issue slips that record stock issued to a project, department or crew. Each line posts an ISSUE movement, so consumption shows in the ledger the moment the slip is saved.

Issue to a project, department or crew
One ISSUE movement per line
Auto-numbered like every other document

Material Transfers

Move stock between warehouses. A transfer slip posts TRANSFER_OUT at the source and TRANSFER_IN at the destination. It is relocation only; nothing is consumed and the total on hand does not change.

Paired TRANSFER_OUT and TRANSFER_IN movements
Separate document from the issue slip, by design
Both ends visible in the ledger

Stock on hand, ageing and provenance

Stock on hand is projected from the movement ledger, never stored as a separate number. Ageing buckets current on-hand by how long it has sat. Lot and serial provenance traces any unit back to the GRN it arrived on.

Balances derived from posted movements
Stock ageing by FIFO bucket
Lot and serial provenance to the receipt

Speaks your market's language

Receiving has its own vocabulary on every site; the documents behind the labels are the same.

Goods receipt note

GRN · MRN · inward register · receiving report

Material issue

Store issue slip · goods issue · consumption voucher

Material transfer

Stock transfer · inter-warehouse move · STO

Questions buyers ask

Can I receive goods without a purchase order?: Not by default. The policy allowGrnWithoutPo is off, so every GRN must reference a PO line. Subcontract receipts are exempt because the work comes back against a job, not a goods PO. You can switch the policy on if your process needs it.
Which documents are mandatory on a GRN?: With requireGrnGateDocuments on, which is the default, the supplier invoice and the e-way bill are two separate mandatory slots. Invoice number and date and the vehicle number are captured with them. Further documents are optional typed attachments.
How is the GRN numbered?: Automatically, from your document numbering series. The form shows the number read-only; nobody types it.
Where does the stock go when a PO has lines for different sites?: Each PO line carries its own destination warehouse, and the GRN receives per line into that warehouse. One receipt can land stock in several warehouses without a transfer afterwards.
Where are these pages in the product?: Under Operations, in the Inventory and Stock section: Goods Receipts, Material Issues, Material Transfers, Stock on hand, Inbound, Ageing. A dedicated Operations page is coming; the receipt story is told here because it closes the purchase.

Related supply chain pages:Procurement Vendor Quotes Supplier Management Supply Chain overview

Receive your next delivery on record

Set up warehouses and items, raise a PO, and the first GRN posts to the ledger with its documents attached.

Get started free Explore the product

Loading…

From truck to ledger

Five steps, each one a page under Operations, each one posting to the same ledger.

Expect it

An inbound expectation (ASN) records what the vendor says is on the way. For vendor-held stock, the partner confirms receipt and the GRN posts in your books.

Receive against the PO line

Pick the PO, pick the lines. Each line lands in the destination warehouse set on the PO. Quantity received is pegged to the line.

Inspect and capture

Inspection result, lot number and serials captured on the receipt. Rejected quantity does not enter stock.

Gate documents

Supplier invoice and e-way bill in separate mandatory slots, with invoice number, date and vehicle number. Extra documents as typed attachments.

Post and move on

The GRN is auto-numbered and posts a RECEIPT movement. Stock on hand updates, the invoice can match, and issues or transfers can draw on it.

Inside the product

Goods Receipts (GRN)

PO line reference required by default (allowGrnWithoutPo off)
Inspection, lot and serial captured per line
Per-line destination warehouse from the PO

Gate documents and attachments

Supplier invoice and e-way bill as separate required slots
Invoice number, date and vehicle number on the receipt
Typed optional attachments for everything else

Material Issues

Store issue slips that record stock issued to a project, department or crew. Each line posts an ISSUE movement, so consumption shows in the ledger the moment the slip is saved.

Issue to a project, department or crew
One ISSUE movement per line
Auto-numbered like every other document

Material Transfers

Move stock between warehouses. A transfer slip posts TRANSFER_OUT at the source and TRANSFER_IN at the destination. It is relocation only; nothing is consumed and the total on hand does not change.

Paired TRANSFER_OUT and TRANSFER_IN movements
Separate document from the issue slip, by design
Both ends visible in the ledger

Stock on hand, ageing and provenance

Balances derived from posted movements
Stock ageing by FIFO bucket
Lot and serial provenance to the receipt

Questions buyers ask

Can I receive goods without a purchase order?

Not by default. The policy allowGrnWithoutPo is off, so every GRN must reference a PO line. Subcontract receipts are exempt because the work comes back against a job, not a goods PO. You can switch the policy on if your process needs it.

Which documents are mandatory on a GRN?

With requireGrnGateDocuments on, which is the default, the supplier invoice and the e-way bill are two separate mandatory slots. Invoice number and date and the vehicle number are captured with them. Further documents are optional typed attachments.

How is the GRN numbered?

Automatically, from your document numbering series. The form shows the number read-only; nobody types it.

Where does the stock go when a PO has lines for different sites?

Each PO line carries its own destination warehouse, and the GRN receives per line into that warehouse. One receipt can land stock in several warehouses without a transfer afterwards.

Where are these pages in the product?

Under Operations, in the Inventory and Stock section: Goods Receipts, Material Issues, Material Transfers, Stock on hand, Inbound, Ageing. A dedicated Operations page is coming; the receipt story is told here because it closes the purchase.